Volunteer Signup for 109th Anniversary Dinner & Gala Celebration

Thank you for your interest in volunteering for the JASSC 109th Anniversary Dinner & Gala Celebration! 

We have reached capacity for the available volunteers positions and the registration is now closed.

We have additional volunteer opportunities coming up in September, October and November - please keep an eye out for upcoming volunteer opportunity emails!

The Anniversary Dinner is the largest and most anticipated event for JAS! The fundraiser dinner is held to commemorate 109 years of promoting strong relationships between Japan and the United States in the Southern California area. The Annual Dinner includes the Cocktail reception and Silent Auction, Kokusai Shimin Sho “International Citizens Award” Presentation, and the Dinner program.

Wednesday, May 16, 2018

The Queen Mary
1126 Queens Highway, Long Beach, California 90802

Timeline of Events (Tentative)
Volunteer check-in:  12:30pm / 3:30pm

• 1:00pm - 1:30pm: Unloading 
  
• 1:30pm – 3:00pm: Setup of Registration, Reception, Floral Centerpiece assembly, Dinner Place Setting and Stage
• 1:30pm - 4:00pm: Silent Auction Orientation and Set-up
  
• 4:00pm -  5:00pm: Dress rehearsal and sound check for MCs and performers
• 5:00pm:   VIP Guests registration begins
• 5:00pm - 6:00pm: VIP Reception and Silent Auction
  
• 6:00pm: General Guest registration begins
  
• 6:00pm – 7:00pm: Reception and Silent Auction
  
• 6:00pm - 6:30pm: Rehearsal in Ballroom for Stage Management volunteers
• 7:00pm: Silent Auction Section Closes
  
• 7:00pm – 9:15pm: Dinner and Awards Ceremony
• 9:15pm – 10:30pm: Clean up, Packing up and Loading
  

Benefits

• Make new friends and build your network!
• Learn about US-Japan relations and what JASSC does in the community
• Meal and beverages on the day of the event
• Parking validation (carpooling is highly recommended)

Requirements

• Work for at least 5 hours on the day of the event, and arrive at the specified check-in time. 
• Dress code is business attire, but wear comfortable shoes (lots of standing and walking depending on your duty). Absolutely no tennis shoes, sandals or sneakers during the event. For those working during setup, please come in comfortable clothes and shoes, and change into business attire prior to event start time (5pm).
• Volunteers will be provided snacks, dinner and soft drinks. You will be informed by your team leader when you can break for dinner.  But, please be sure to eat a big meal before coming to the venue. Your dinner time may be later in the evening, depending on your duties. Also, the consumption of alcoholic beverages during your shift is not permitted
  
• See FAQ below for specific duties and responsibilities

If you have any questions, please contact Kay Amano, Programs Director, at amano@jas-socal.org or call 310-965-9050 x104.

Download Volunteer FAQ and list of duties